Reservations & Rentals

General Reservation Information

UNT Departments

Facility reservations may be made in person in room 103 of the Pohl Recreation Center (Rec Sports Main Office) or emailed to Ryan Comfort (Ryan.Comfort@unt.edu). The facility request form is available on-line here.

Note: Requests must be submitted at least 1 week in advance.

UNT Student Organizations

All student organizations must complete a campus event planner through their organization's OrgSync account by visiting the Student Organizations website at www.studentaffairs.unt.edu/student-organizations.

Note: Requests should be made a minimum of 15 business days in advance.

Non-university Affiliated Groups 

Non-university affiliated groups who wish to reserve space must contact Event Planning and Scheduling Services at 940-565-3804 to make the request. Reservations remain tentative pending receipt of deposit or receipt of a University account number.

Reservation Policies

  1. For student organizations, a deposit of 50% of event costs is due by 5 pm 2 business days prior to the event.  Final balance is due no later than 5 business days after the event. Late fees of $25 per 5 business days will apply for delinquent payments. Events with charges of under $400 must be paid in full by 5pm 2 business days before the event and is non-refundable.  UNT departments and non-university affiliated groups will be billed after their event.

  2. Changes to reservations will not be allowed within 48 hours of the event.

  3. Cancelations made less than 48 hours before the event will result in charges being assessed.

  4. Reservation no-shows will result in full charges.

  5. Users are responsible for returning the space to the condition it was in prior to the event.  The user may be charged for costs associated with damage, theft, or conditions requiring additional cleaning of the area.

  6. Staffing and/or custodial may be required for any event. Recreational Sports will determine staffing and custodial needs for each event.

  7. After hours charges:  In addition to the rental and event operation fees, any group that schedules an event outside of a facility’s regular operating hours must pay the personnel and utility costs incurred in keeping the facility open beyond its posted hours.  Field reservations must conclude by 11pm.  Any event that exceeds the scheduled time may incur additional charges.

  8. Inclement weather policy:  The Department of Recreational Sports does not guarantee alternate indoor facilities or make-up dates in the event of inclement weather.  However, we will make every effort to find an alternate date or facility for your group. The Department of Recreational Sports reserves the right to determine the playability of the outdoor facilities. If the Department of Recreational Sports cancels the event for any reason, refunds may be made up to 100%. If a portion of the activity has taken place, refunds will be based on a pro-rated percentage of usage.

  9. Student organizations may reserve one meeting room per week for up to 3 hours free of charge. Additional meeting rooms, or additional time, will be charged at the student organization rate.   

Space Available For Rent

Meeting Rooms

Room 205

Seating for 42 (with tables & chairs), or 70 (chairs only). Tables and chairs available.

Room 205  Hourly (up to 3 hours)   4-6 hours   7-8 hours 
Student Organization No Charge $30 $50
Campus Department $15/hr $60 $110
University Sponsored $20/hr $70 $130
Non-University $25/hr $80 $150
Room 207

Seating for 42 (with tables & chairs), or 70 (chairs only). Tables and chairs available.

Room 207  Hourly (up to 3 hours)   4-6 hours   7-8 hours 
Student Organization No Charge $30 $50
Campus Department $15/hr $60 $110
University Sponsored $20/hr $70 $130
Non-University $25/hr $80 $150
Room 205/207 Combined

Seating for 84 (with tables & chairs), or 140 (chairs only). Tables and chairs available.

Room 205/207  Hourly (up to 3 hours)   4-6 hours   7-8 hours 
Student Organization $20/hr $60 $100
Campus Department $30/hr $120 $220
University Sponsored $40/hr $140 $260
Non-University $50/hr $160 $300

Activity Areas

Pohl Recreation Center

*Leisure pool rental costs: if group uses leisure pool during open swim will be at 50% (limit 35 participants during open times).

PRC  Courts   Large Aerobics   Small Aerobics   Leisure Pool*   Lap Pool   Climbing Wall   Patio  Game Lounge
Student Organization  $10/hr/court  $20/hr $10/hr $25/hr $20/hr $25/hr  $10/hr  No Charge
Campus Department  $25/hr/court  $30/hr $20/hr $50/hr $40/hr $50/hr  $25/hr  $10/hr
University Sponsored $35/hr/court $40/hr $30/hr $75/hr $60/hr $75/hr $35/hr $20/hr
Non-University  $70/hr/court  $70/hr $60/hr $120/hr $110/hr $120/hr $70/hr $25/hr
Physical Education Building/Bahnsen Gym
 PEB/Bahnsen  PEB Gym  Bahnsen Gym 
Student Organization  $20/hr/2 courts  $20/hr/2 courts
Campus Department $25/hr/2 courts $25/hr/2 courts
University Sponsored $50/hr/2 courts $50/hr/2 courts
Non-University  $70/hr/2 courts $70/hr/2 courts
Rec Sports Auxiliary Faciliities
Fields  Intramural Fields   Rec Sports Complex   Traditions Field   Eagle Point Fields 
Student Organization $20/hr $20/hr $20/hr $20/hr
Campus Department $40/hr $80/hr $40/hr $80/hr
University Sponsored $60/hr $100/hr $60/hr $100/hr
Non-University $80/hr $120/hr $80/hr $120/hr

Additional Fees

Additional fees may apply to a reservation based on university affiliation and the time, needs and nature of the event. Fees will be determined by Recreational Sports.

Utility Fees

Utility fees will apply to non-university groups during and outside of normal operating hours. Utility fee will not apply to student organizations and departments during normal operating hours. 

  • Rec Center - $65/hr
  • PEB - $65/hr
  • Bahnsen - $10/hr
  • Fields - $30.00/hr
Staffing Fees
  • Event Staff - $15/hr ($22.50/hr outside of reserved times)
  • Group Exercise Instructors - $25/hr ($37.50/hr outside of reserved times)
Custodial Fees
  • $35/hr/custodian
Meeting Room Set Up
  • $25/meeting room
Administrative Fee
  • $25/hr reserved