General Reservation Information
UNT Departments
Facility reservations may be made in person in room 103 of the Pohl Recreation Center
(Rec Sports Main Office) or emailed to Courtney Thomas (courtney.thomas@unt.edu). The facility request form is available on-line here.
Note: Requests must be submitted at least 1 week in advance.
UNT Student Organizations
All student organizations wishing to request space must be registered and complete
an Event Application on OrgSync.
Student Org Event Application
Note: Requests should be made a minimum of 15 business days in advance.
Non-university Affiliated Groups
Non-university affiliated groups who wish to reserve space must contact Event Planning
and Scheduling Services at 940-565-3804 to make the request. Reservations remain tentative
pending receipt of deposit or receipt of a University account number.
Reservation Policies
-
For student organizations, a deposit of 50% of event costs is due by 5 pm 2 business
days prior to the event. Final balance is due no later than 5 business days after
the event. Late fees of $25 per 5 business days will apply for delinquent payments.
Events with charges of under $400 must be paid in full by 5pm 2 business days before
the event and is non-refundable. UNT departments and non-university affiliated groups
will be billed after their event.
-
Changes to reservations will not be allowed within 48 hours of the event.
-
Cancelations made less than 48 hours before the event will result in charges being
assessed.
-
Reservation no-shows will result in full charges.
-
Users are responsible for returning the space to the condition it was in prior to
the event. The user may be charged for costs associated with damage, theft, or conditions
requiring additional cleaning of the area.
-
Staffing and/or custodial may be required for any event. Recreational Sports will
determine staffing and custodial needs for each event.
-
After hours charges: In addition to the rental and event operation fees, any group
that schedules an event outside of a facility's regular operating hours must pay the
personnel and utility costs incurred in keeping the facility open beyond its posted
hours. Field reservations must conclude by 11pm. Any event that exceeds the scheduled
time may incur additional charges.
-
Inclement weather policy: Recreational Sports does not guarantee alternate indoor
facilities or make-up dates in the event of inclement weather. However, we will make
every effort to find an alternate date or facility for your group. Recreational Sports
reserves the right to determine the playability of the outdoor facilities. If Recreational
Sports cancels the event for any reason, refunds may be made up to 100%. If a portion
of the activity has taken place, refunds will be based on a pro-rated percentage of
usage.
-
Student organizations may reserve one meeting room per week for up to 3 hours free
of charge. Additional meeting rooms, or additional time, will be charged at the student
organization rate.
Space Available For Rent
Meeting Rooms
Room 205
Seating for 42 (with tables & chairs), or 70 (chairs only). Tables and chairs available.
Room 205 |
Hourly (up to 3 hours) |
4-6 hours |
7-8 hours |
Student Organization |
No Charge |
$30 |
$50 |
Campus Department |
$15/hr |
$60 |
$110 |
University Sponsored |
$20/hr |
$70 |
$130 |
Non-University |
$25/hr |
$80 |
$150 |
Room 207
Seating for 42 (with tables & chairs), or 70 (chairs only). Tables and chairs available.
Room 207 |
Hourly (up to 3 hours) |
4-6 hours |
7-8 hours |
Student Organization |
No Charge |
$30 |
$50 |
Campus Department |
$15/hr |
$60 |
$110 |
University Sponsored |
$20/hr |
$70 |
$130 |
Non-University |
$25/hr |
$80 |
$150 |
Room 205/207 Combined
Seating for 84 (with tables & chairs), or 185 (chairs only). Tables and chairs available.
Room 205/207 |
Hourly (up to 3 hours) |
4-6 hours |
7-8 hours |
Student Organization |
$20/hr |
$60 |
$100 |
Campus Department |
$30/hr |
$120 |
$220 |
University Sponsored |
$40/hr |
$140 |
$260 |
Non-University |
$50/hr |
$160 |
$300 |
Activity Areas
Pohl Recreation Center
*Leisure pool rental costs: if group uses leisure pool during open swim will be at
50% (limit 35 participants during open times).
PRC |
Courts |
Large Aerobics |
Small Aerobics |
Leisure Pool* |
Lap Pool |
Climbing Wall |
Patio |
Game Lounge |
Student Organization |
$10/hr/court |
$20/hr |
$10/hr |
$25/hr |
$20/hr |
$25/hr |
$10/hr |
No Charge |
Campus Department |
$25/hr/court |
$30/hr |
$20/hr |
$50/hr |
$40/hr |
$50/hr |
$25/hr |
$10/hr |
University Sponsored |
$35/hr/court |
$40/hr |
$30/hr |
$75/hr |
$60/hr |
$75/hr |
$35/hr |
$20/hr |
Non-University |
$70/hr/court |
$70/hr |
$60/hr |
$120/hr |
$110/hr |
$120/hr |
$70/hr |
$25/hr |
Physical Education Building/Bahnsen Gym
PEB/Bahnsen |
PEB Gym |
Bahnsen Gym |
Student Organization |
$20/hr/2 courts |
$20/hr/2 courts |
Campus Department |
$25/hr/2 courts |
$25/hr/2 courts |
University Sponsored |
$50/hr/2 courts |
$50/hr/2 courts |
Non-University |
$70/hr/2 courts |
$70/hr/2 courts |
Rec Sports Auxiliary Faciliities
Fields |
Intramural Fields |
Rec Sports Complex |
Traditions Field |
Eagle Point Fields |
Student Organization |
$20/hr |
$20/hr |
$20/hr |
$20/hr |
Campus Department |
$40/hr |
$80/hr |
$40/hr |
$80/hr |
University Sponsored |
$60/hr |
$100/hr |
$60/hr |
$100/hr |
Non-University |
$80/hr |
$120/hr |
$80/hr |
$120/hr |
Additional Fees
Additional fees may apply to a reservation based on university affiliation and the
time, needs and nature of the event. Fees will be determined by Recreational Sports.
Utility Fees
Utility fees will apply to non-university groups during and outside of normal operating
hours. Utility fee will not apply to student organizations and departments during
normal operating hours.
- Rec Center - $65/hr
- PEB - $65/hr
- Bahnsen - $10/hr
- Fields - $30.00/hr
Staffing Fees
- Event Staff - $15/hr ($22.50/hr outside of reserved times)
- Group Exercise Instructors - $25/hr ($37.50/hr outside of reserved times)
Custodial Fees
Meeting Room Set Up
Administrative Fee